Forms

Protocol & Room-To-Room Animal Transfer Form

This form must be submitted to and approved by the OLAR business office before animals can be transferred. The transfer process can take up to five business days. Cages and/or animals must be appropriately marked so that they can easily be identified. All animals must be listed on the approved ACUC protocol in order to be transferred. All transfers will be done by OLAR unless other arrangements have been made. Please submit your transfer request here. 

Special Care or Special Instructions Request Form 

This form is valid for the length of the protocol and must be submitted one week prior to the start of special care/special instructions. Please fill out our Special Care Form (see instructions below) and submit it here. 

Instructions to submit form:

  • Download or save form
  • Save PDF
  • Name file as the following: Special Care - (Name of PI)
  • Complete form
  • Save and submit form at the link above

Animal Import Form 

This form must be submitted to OLAR at least 30 days prior to the requested time of import. Please carefully read and fill out the Animal Import Form (see instructions below) and submit it here. Please visit our Animal Import/Export tab for additional information. 

Please note that this import may require a Material Transfer Agreement (MTA) from the office of Technology Transfer. Please contact Technology Transfer office at technologytransfer@mail.wvu.edu to determine if an MTA is required prior to submitting to OLAR.

Instructions to submit form:

  • Download or save form
  • Save File
  • Name file as the following: Animal Import - (Name of PI)
  • Complete form
  • Save and submit form at the link above

Animal Export Form

This form must be submitted to OLAR at least 2 weeks prior to the requested time of export. Please carefully read and fill out the Animal Export Form (see instructions below) and submit it here. Please visit our Animal Import/Export tab for additional information. 

Please note that this export may require a Material Transfer Agreement (MTA) from the office of Technology Transfer. Please contact Technology Transfer office at technologytransfer@mail.wvu.edu to determine if an MTA is required prior to submitting to OLAR.

Instructions to submit form:

  • Download or save form
  • Save PDF
  • Name file as the following: Animal Export - (Name of PI)
  • Complete form
  • Save and submit form at the link above

Veterinary Supply Request Form

Please fill out our Veterinary Supply Request Form (see instructions below) and submit it here. Processing can take up to one week and there is a 15% mark up, with a $25.00 cap.

Please note that OLAR is not allowed to dispense DEA Controlled Substances. Primary Investigators need to obtain a DEA registration in order to use Controlled Substances per their protocols (note: this is a lengthy process). For more information, please view our DEA FAQs and Registration Guidelines. 

Instructions to submit form:

  • Download or save form
  • Save PDF
  • Name file as the following: Vet supply request - (Name of PI)
  • Complete form
  • Save and submit form at the link above

Anesthesia Machine Loan/Rental Agreement

Anesthesia machine requests must be made one week in advance to ensure availability. Once request is submitted, please allow 1-2 business days for request approval from OLAR vet staff. Please submit your request here.